| President (Officer) |
- Convene & Chair, Board & Annual meeting
- Oversee pool operations
- Attend to all legal issues
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| Vice President (Officer) |
- Take place of President when necessary
- Do duties of one Director position
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| Secretary (Officer) |
- Take minutes of all Board meeting and AGM
- Circulate minutes to all board members following meeting
- Send email to all board members with reminder of board meeting
- Send notification of AGM to all membership
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| Treasurer (Officer) |
- Maintain Financials for FSC, Government Remittances & Payroll
- Process all approved invoices for payment
- Maintain record of membership payments
- Maintain record of volunteer hour payments
- Process and deposit all funds received
- Maintain general ledger book of accounts
- Prepare financial statements
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| Director, Staffing |
- Interview and hire staff
- Train head guard to maintain staffing hours within budget
- Hold training session with staff prior to pool opening
- Hold weekly or bi-weekly meeting with staff
- Ensure all safety regulations are met and understood by the staff
- Approve all time sheets for payment
- Handle all staff related issues, including but not limited to, discipline, vacation requests, staff reviews, etc. while working closely with the Head Guard
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| Director, Communications |
- Maintain and process membership communication as required
- Ensure web site is kept updated based on board directive
- Ensure bulletin board at pool is kept updated and tidy
- Prepare membership renewal, insurance waiver, lesson application and pool hours documents
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Director, Water Maintenance
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- Arrange for all openings and closings
- Deal with any pool/water maintenance issues
- Approve all pool maintenance invoices for payment
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| Director, Grants & By-Law Review |
- Grant Funding Application
- By-Law review for 2016 required changes
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| Director, Membership |
- Maintain record of memberships, including renewals, sales, sublets
- Keep Director, Communications updated with membership list
- Process purchases and sales, collecting funds, issuing purchase receipts and processing sale refunds.
- Ensure all members emails are up to date and follow up by phone with any members who’s emails are bouncing.
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| Director, Volunteers |
- Manage volunteer opportunities and maintain volunteer log.
- Communicate volunteer opportunities to the membership by providing details to the Director, Communications
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| Director, Facility Maintenance |
- Ensure facilities, within the property, excluding the physical pool and water, are maintained.
- Ensure the grounds, within the property are maintained.
- Attend to any facility and grounds maintenance issues
- Arrange for pre,, mid (if required) and post-season cleanup days
- Ensure all facility supplies are available at the pool (i.e. toilet paper, paper towel, cleaning supplies, propane, garbage & recycling bags, etc.).
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